{"id":80432,"date":"2026-04-28T17:11:04","date_gmt":"2026-04-28T10:11:04","guid":{"rendered":"https:\/\/edukasijobs.id\/?post_type=job_listing&#038;p=80432"},"modified":"2026-04-29T09:50:15","modified_gmt":"2026-04-29T02:50:15","slug":"jakarta-intercultural-school-jis-jakarta-selatan-12131-administrative-assistant-business-office","status":"publish","type":"job_listing","link":"https:\/\/edukasijobs.id\/en\/job\/jakarta-intercultural-school-jis-jakarta-selatan-12131-administrative-assistant-business-office\/","title":{"rendered":"Administrative Assistant &#8211; Business Office"},"content":{"rendered":"<p><strong>Responsibilities:<\/strong><\/p>\n<ul>\n<li>Provides secretarial and administrative support to the CFOO\/COO and Head of Finance<\/li>\n<li>Screens and manages communications, including phone calls, emails, and visitors, to ensure efficient access and message handling for the CFOO\/COO and Head of Finance<\/li>\n<li>Manages and maintains the calendars of the CFOO\/COO and Head of Finance, including prioritizing appointments, scheduling meetings, arranging meeting locations, and notifying internal and external participants<\/li>\n<li>Prepares meeting agendas, takes minutes, and provides meeting summaries when required<\/li>\n<li>Reviews incoming documents and determines which items require direct attention from the CFOO\/COO or Head of Finance<\/li>\n<li>Manages and processes documents requiring digital signatures for the CFOO\/COO and Head of Finance<\/li>\n<li>Prepares, types, scans, distributes, receives, translates, and files both general and confidential documents and correspondence<\/li>\n<li>Maintains accurate and well-organized departmental filing systems and records<\/li>\n<li>Safeguards important school documents, including contracts, land certificates, legal documents, JIS vehicle documentation, and car loan collateral records<\/li>\n<li>Maintains strict confidentiality when handling sensitive information, documents, and records<\/li>\n<li>Ensures compliance with school policies, procedures, and applicable regulations<\/li>\n<li>Handles, verifies, and documents all transactions made using the school\u2019s credit card in accordance with financial procedures<\/li>\n<li>Coordinates the maintenance and servicing of office equipment<\/li>\n<li>Monitors office supply inventory and arranges timely procurement as needed<\/li>\n<li>Ensures that all required JIS operational licenses are monitored and renewed according to the appropriate timeline<\/li>\n<li>Prepares and submits Purchase Requests (PR) for Business Office operational needs<\/li>\n<li>Acts as a liaison between the Business Office and other departments within JIS to facilitate effective communication and coordination<\/li>\n<li>Coordinates travel arrangements and itineraries for the CFO\/COO and Head of Finance in an accurate and timely manner<\/li>\n<li>Liaises with the Insurance Broker on general insurance matters and supports the processing of insurance claims in accordance with established policies<\/li>\n<li>Embraces the JIS Learning Dispositions of Resilience, Resourcefulness, Relating, and Reflecting<\/li>\n<li>Performs other related duties and assumes other responsibilities as assigned by the CFOO\/COO and Head of Finance, including but not limited to participation in class\/School activities or events, and attendance of workshops organized by JIS<\/li>\n<\/ul>\n<p><strong>Requirements:<\/strong><\/p>\n<ul>\n<li>Bachelor&#8217;s Degree holder, preferably in Administration or Secretarial<\/li>\n<li>Demonstrated fluency in written and spoken English<\/li>\n<li>Demonstrated experience using productivity tools (e.g., word processing, spreadsheets, and presentations). Knowledge of Database Management Systems (SIS)<\/li>\n<li>Strong knowledge of modern office practices and administrative procedures, including filing systems and telephone techniques, letter and report writing, and office machines<\/li>\n<li>Outstanding interpersonal and communication skills, with the ability to engage parents, students, and staff tactfully and courteously<\/li>\n<li>Helpful, cooperative, eager to communicate and problem-solve<\/li>\n<li>Demonstrated ability to work collaboratively with others of various cultural backgrounds<\/li>\n<li>Demonstrated experience and comfort level with adolescents, especially in instructional settings<\/li>\n<li>Helps maintain a positive and friendly working atmosphere with others<\/li>\n<li>Demonstrated ability to identify, manage, and initiate projects without direct supervision<\/li>\n<li>Clear commitment to Child Protection, safety, service learning, and environmental stewardship<\/li>\n<\/ul>","protected":false},"author":10727,"featured_media":68148,"template":"","meta":{"_promoted":"","_company_name":"Jakarta Intercultural School (JIS)","_application":"recruitment@jisedu.or.id","_company_website":"https:\/\/www.jisedu.or.id\/","_job_location":"Jakarta Selatan","_company_tagline":"","_company_twitter":"https:\/\/twitter.com\/JISOfficial","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[52],"job-categories":[1253],"job-types":[12131],"job_listing_tag":[12469,12401,12515],"class_list":{"0":"post-80432","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"has-post-thumbnail","5":"hentry","6":"job_listing_region-jakarta-selatan","7":"job_listing_category-administrasi","8":"job_listing_type-paruh-waktu-permanen","9":"job_listing_tag-administrasi","10":"job_listing_tag-tata-usaha","11":"job_listing_tag-tu","13":"job-type-penuh-waktu-permanen"},"featured_image_urls_v2":{"full":["https:\/\/edukasijobs.id\/wp-content\/uploads\/2023\/02\/Jakarta-Intercultural-School-JIS-1.jpg",200,200,false],"thumbnail":["https:\/\/edukasijobs.id\/wp-content\/uploads\/2023\/02\/Jakarta-Intercultural-School-JIS-1-150x150.jpg",150,150,true],"medium":["https:\/\/edukasijobs.id\/wp-content\/uploads\/2023\/02\/Jakarta-Intercultural-School-JIS-1.jpg",200,200,false],"medium_large":["https:\/\/edukasijobs.id\/wp-content\/uploads\/2023\/02\/Jakarta-Intercultural-School-JIS-1.jpg",200,200,false],"large":["https:\/\/edukasijobs.id\/wp-content\/uploads\/2023\/02\/Jakarta-Intercultural-School-JIS-1.jpg",200,200,false],"1536x1536":["https:\/\/edukasijobs.id\/wp-content\/uploads\/2023\/02\/Jakarta-Intercultural-School-JIS-1.jpg",200,200,false],"2048x2048":["https:\/\/edukasijobs.id\/wp-content\/uploads\/2023\/02\/Jakarta-Intercultural-School-JIS-1.jpg",200,200,false],"trp-custom-language-flag":["https:\/\/edukasijobs.id\/wp-content\/uploads\/2023\/02\/Jakarta-Intercultural-School-JIS-1-12x12.jpg",12,12,true],"content-grid":["https:\/\/edukasijobs.id\/wp-content\/uploads\/2023\/02\/Jakarta-Intercultural-School-JIS-1.jpg",200,200,false],"content-job-featured":["https:\/\/edukasijobs.id\/wp-content\/uploads\/2023\/02\/Jakarta-Intercultural-School-JIS-1.jpg",200,200,false],"woocommerce_thumbnail":["https:\/\/edukasijobs.id\/wp-content\/uploads\/2023\/02\/Jakarta-Intercultural-School-JIS-1.jpg",200,200,false],"woocommerce_single":["https:\/\/edukasijobs.id\/wp-content\/uploads\/2023\/02\/Jakarta-Intercultural-School-JIS-1.jpg",200,200,false],"woocommerce_gallery_thumbnail":["https:\/\/edukasijobs.id\/wp-content\/uploads\/2023\/02\/Jakarta-Intercultural-School-JIS-1-100x100.jpg",100,100,true]},"post_excerpt_stackable_v2":"<p>Responsibilities: Provides secretarial and administrative support to the CFOO\/COO and Head of Finance Screens and manages communications, including phone calls, emails, and visitors, to ensure efficient access and message handling for the CFOO\/COO and Head of Finance Manages and maintains the calendars of the CFOO\/COO and Head of Finance, including prioritizing appointments, scheduling meetings, arranging meeting locations, and notifying internal and external participants Prepares meeting agendas, takes minutes, and provides meeting summaries when required Reviews incoming documents and determines which items require direct attention from the CFOO\/COO or Head of Finance Manages and processes documents requiring digital signatures for the&hellip;<\/p>\n","category_list_v2":"","author_info_v2":{"name":"recruitment-1666","url":"https:\/\/edukasijobs.id\/en\/author\/recruitment-1666\/"},"comments_num_v2":"0 comments","yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.3 - 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