Administrative Assistant – Pattimura Elementary School

Overview

Responsibilities:

• Administrative Support
  • Types, duplicates, distributes, receives, translates, and files general and confidential documents, correspondence, and information to ensure accuracy, organization, and completeness for the Principal’s office
  • Receives, directs, and relays telephone messages and emails; screens calls and visitors to manage access to the Principal effectively
  • Schedules appointments, maintains the Principal’s calendar, and makes reservations to ensure efficient time management
  • Maintain strict confidentiality when handling sensitive information and documents
  • Provides guidance and and collaborate other PEL Office Staff to ensure tasks and responsibilities are completed effectively
• Attendance and Financial Administration
  • Supervise staff’s absence reports, including reminding staff to input their leave records into the system
  • Creates PR/PO for PEL needs in a timely manner
  • Requests and disburses petty cash (with the Principal’s endorsement) to support and manage the administrative expenses of the Principal’s office
• Faculty and Assistant Substitute Coordination
  • Coordinate and communicate the attendance daily log to all faculty and host country staff
  • Arrange substitute coverage for faculty members and assistants as required
  • Respond promptly to substitute coverage requests and ensure the timely placement of substitutes
  • Ensures the substitute plans are shared with the assigned substitute teachers
  • Communicate with substitute teachers and assistants regarding assignments and schedules
  • Maintain accurate substitute and attendance records and payment in the Oracle system
• Event and Operational Coordination
  • Prepares and follows up on work orders for school events to ensure successful execution
  • Liaises with administrators, staff, other departments, JIS communities, and external parties to ensure clear communication and alignment with the PEL program
• Professional Development and Organizational Support
  • Engages in continuous self-development to enhance job competency
  • Performs additional duties as required to support organizational needs (e.g., acting as a warden during emergencies)
• Other Responsibilities
  • Embraces the JIS Learning Dispositions of Resilience, Resourcefulness, Relating, and Reflecting
  • Performs other related duties and assumes other responsibilities as assigned by the PEL Principal, including but not limited to covering for other secretaries, participation in class/School activities or events, and attendance of workshops organized by JIS

Requirements:

• Minimum of a Bachelor’s degree in any discipline, preferably in Administration or Secretarial
• Demonstrated fluency in written and spoken English
• Demonstrated experience using Microsoft Office (Word, Excel, and PowerPoint), PowerSchool, and Macintosh computers
• Knowledge of Database Management Systems (SIS)
• Knowledge of Modern Office Practices and Procedures, including filing systems and telephone techniques, letter and report writing, and office machines
• Outstanding personal communication skills, meets the parents, students, and staff, tactfully and courteously (Very Important)
• Helpful, cooperative, eager to communicate and problem-solve
• Demonstrated ability to work collaboratively with others of various cultural backgrounds
• Demonstrated experience and comfort level with elementary children, especially in instructional settings
• Helps maintain a positive and friendly working atmosphere with others
• Demonstrated ability to identify, manage, and initiate projects without direct supervision
• A clear commitment to Child Protection, safety, service learning, and environmental stewardship

Tagged as: administrasi, tata usaha, TU

Salary